Executive Assistant

Job Posting

Executive Assistant

Date Posted:

February 5, 2021

We Are …

The American Immigration Council (the "Council") works to strengthen America by shaping how America thinks about and acts towards immigrants and immigration and by working toward a more fair and just immigration system that opens its doors to those in need of protection and unleashes the energy and skills that immigrants bring. 

We are seeking talent to join our team!

Your Role …

The Executive Assistant will provide administrative support to the Executive Director of both the American Immigration Council and American Immigration Lawyers Association, to help further each organization’s mission. 

As with all positions at the Council and AILA this position requires commitment to each organization’s mission.

Apply for this position

Essential Job Functions

Responsibilities include, but are not limited to:

  • Anticipate and understand the needs of the Executive Director.
  • Update Council wide calendar and coordinate Council wide communications.   
  • Prepare meeting agendas, minutes, note taking, and follow-ups as necessary. 
  • Responsible for scheduling and meeting logistics and meet and greet all visitors meeting with the Executive Director. 
  • Assist in managing Executive Director’s relationship with Board and Senior Staff. 
  • Assist with preparing board meeting materials and other related documents.
  • Manage board meeting logistics. 
  • Provide administrative and clerical support to board members, committees, and working groups as necessary. 
  • Coordinate agendas and events with AILA and senior staff. 
  • Coordinate travel arrangements for staff as necessary. 
  • Draft correspondence; maintain electronic and paper files including copying, and mailing courier packages.
  • Proofread materials, including grant proposals and reports.
  • Manage the Council Info-box email and voicemail.
  • Perform other duties and projects as assigned. 

Requirements

  • To perform successfully in this role, incumbent should possess the following skills:
  • Understanding of the business importance of providing exemplary customer service.
  • Experience with data entry and databases.
  • Excellent verbal and written communication skills.
  • Active listening and problem solving skills.
  • Ability to demonstrate attention to detail, accuracy, and thoroughness.
  • Ability to prioritize and manage competing demands/multiple assignments through effective time management.
  • Ability to adapt to changing priorities, strategies, and circumstances.
  • Ability to display initiative and openness to change. 
  • Ability to exercise sound judgment and maintain confidentiality.
  • Ability to work both independently and as a member of a team.
  • Ability to form positive working relationships with people from varied backgrounds. 
  • Ability to exhibit professionalism in representing the organization, both internally and externally.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook).
  • A commitment to diversity; a personal approach that values the individual and respects differences of race, ethnicity, age, gender, sexual orientation, gender identity and expression, religion, ability, and socio-economic circumstance.

Our Workplace …

We offer an extremely generous total compensation package (salary and benefits).  Benefits include – medical, dental, vision, 401k with employer match, monthly transit subsidy, flexible work schedules, 3+ weeks’ vacation, 11 Federal holidays, on-site fitness center and many more exciting benefit programs.

Your Colleagues …

  • Dedicated, dynamic, collaborative and compassionate.
  • A community of individuals passionate about their work.

For considerationqualified applicants are to submit cover letter, resume and salary requirement. cover letter should include a summary of how your background, knowledge, skills and abilities relate to the responsibilities and requirements of the position.  

NOTE: Applications without cover letters and which do not indicate desired salary may not be considered.

Direct hire only – NO recruiters (mail, email, fax or phone).

The American Immigration Council ("Council") is an equal opportunity employer, and is committed to treating all applicants and employees without regard to unlawful considerations of race, religious creed, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, marital status, physical disability, mental disability, medical condition (cancer or genetic characteristics), genetic information, military and veterans status, citizenship and immigration status, or any other classification protected by applicable local, state, or federal laws. This equal employment opportunity commitment applies to all aspects of employment, including but not limited to, advertising, recruiting, hiring, job assignment, compensation, promotion, demotion, benefits, training, discipline, and termination. 
The Council believes that diversity is a strength. The Council is committed to being a safe, respectful and inclusive space, where a broad range of viewpoints and experiences are encouraged and every member of its staff and board is given the opportunity to thrive.

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